Preventive measures Corona | AP Hogeschool Skip to main content

Preventive measures Corona

The coronavirus (Covid-19) has an enormous impact on our daily life. In addition to the general prevention measures, AP has drafted a series of custom preventive measures to help ensure: 

  • qualitative education and work activities
  • maximum health and safety, by limiting the number of physical contacts and consequently further spread of the coronavirus
     

PLEASE NOTE: The information below does not fully apply to our Schools of Arts. These students will receive additional custom information for the Royal Conservatoire Antwerp and the Royal Academy of Fine Arts Antwerp
 

IMPORTANT:

To make sure we can closely monitor all corona contaminations (both suspected and confirmed), please report to our internal contact tracing team asap

  • if you might have been exposed to a corona contamination

  • if you have an appointment for a coronatest 

  • if you have tested positive for corona 


We count on your co-operation to closely follow these measures.

Thank you!

 

Latest page update: Wednesday 23.09.2020 - 19h00   

CAMPUS ACCESS

Are all these extra measures on social distancing and hygiene really necessary? 

The coronavirus (Covid-19) is highly contagious and spreads from human to human through small droplets. When you cough or sneeze the virus transmits by air onto nearby items and surfaces. Others can become contaminated when they breathe in these droplets or transmit them with their hands onto their eyes, nose or mouth. Therefore, extra measures are necessary.

The less people are on campus, the less risk for further spread of the virus. Therefore, we have switched to digital work, education and exam activities from a distance, wherever possible. Yet, for some activities, fully digital alternatives are unfortunately not available. Thus, we have provided a limited restart under strict conditions. 
 

Are the campuses open? 

Yes. Starting Monday August 24th limited access to our campuses is granted to students, staff and third parties on these 4 conditions:

  • (1) your presence is strictly necessary
  • (2) you are not sick
  • (3) you(r roommate) do(es) not belong to a risk group
  • (4) you have not recently returned from an orange or red zone 


In short, this means access is granted to: 

  • Students 
    • For strictly necessary education and exam activities. These will be announced via the regular channels: mail, Digitap, Webuntis ...
    • To borrow or return study material(s). Only after registration and appointment via Digitap.
  • Staff: after approval from your supervisor.
  • Third parties: after approval from the managing board or Heads of Education.

We ask that you only remain on campus for the duration of your activities and leave as soon as possible once they are finished. 
 

What if I (might) have contracted corona? 

It's important that we keep a close eye on all (possible) corona contaminations, so we can take action asap when needed. 

In addition to corona tracing by the government, AP has launched an internal contact tracing cel to monitor (possible) corona contaminations within our university college. This allows us to personally contact and advise our students and staff.  
 

When should I contact the AP Corona Tracing team? 

  • you may have been contaminated with corona 
  • you have an appointment for a coronatest
  • you have tested positive for corona 
     

How should I contact the AP Corona Tracing team? 

  • To report a suspected or confirmed corona contamination:
  • Questions about a suspected or confirmed corona contamination can be asked:
    • by email: coronatracing@ap.be 
    • by telephone: 03 220 59 99 (mon till fri between 9-12 am & 1-4 pm) 
       

WHAT IF I AM SICK? 

If you are sick or have disease symptoms, you may not visit the campus.

  • Stay home.
  • Contact your doctor / GP by phone.
  • Report your absence via the regular channels.  
  • Did you or your roommate test positive for coronavirus (Covid-19) with or without symptoms? Report this to our prevention service and stay in self isolation at home for 14 days.


WHAT IF I BELONG TO A RISK GROUP?

If you or someone you live with, belong(s) to a risk group, you may invoke force majeure.

  • Ask your doctor / GP for a letter or certificate. This is mandatory!
  • Report this to your Head of Teaching (student) or supervisor (staff).
  • We will look for a suitable solution together. 

 

WHAT IF I'VE RECENTLY TRAVELLED ABROAD?

  • Always follow government guidelines. Have a look at our general corona FAQ.
  • Check here how and when you need to fill out the Passenger Locator Form
  • Report your absence to your head of teaching (student) or supervisor (staff). Do you have a certificate of mandatory quarantine? Please hand it in as well. 
  • Together we will look for a solution. 
     

WHAT IF I LIVE OUTSIDE BELGIUM?

Short stay in Belgium (e.g. you live abroad and commute for your studies)

Short travels for work and study activities are considered as essential travel. This means the quarantine rules do not apply. 

  • If you travel to Belgium and you participate solely in activities linked to your education > quarantine is not required. 
  • If you travel to Belgium and you also participate in other (social) activities which are not related to your education > quarantine may/will be required.  

A longer stay in Belgium

You must follow the government's travel advice and rules on testing and quarantine (see previous question: return from green / orange / red zone). 

  • Report your absence to your head of teaching (student) or supervisor (staff).
  • Do you have a certificate of mandatory quarantine? Please hand it in as well. 
  • Together we will look for a solution. 
     

MAY I STUDY AND/OR TAKE MY EXAMS ON CAMPUS?

Study corners and other seating areas on campus are currently closed off for the general public. 

Students who don't have the appropriate space and/or means to study and/or take their exams at home, may apply for:

  • study spaces on campus NOO (via AP / STUVO)

  • silent study spaces on various locations in Antwerp (via STAN / Stad Antwerpen)

Use of these spaces is unfortunately limited and under conditions, due to the strict safety measures. Therefore students with the most urgent needs will be given priority. If you'd like to use one of these spaces, please send a motivated request to STUVO of STAN in which you explain your need (home situation, study situation ...)
 

Are there extra checks on CAMPUS?

  • We keep a daily overview of attendees and used rooms, in function of cleaning and disinfection. 
  • Security firm Seris will help monitor our campus entrances. Make sure you have your student or staff ID card on hand at all times. 
  • Arrive on time and keep your distance (min 1,5 m) during queuing. 
  • Meeting up with others on and near the campuses is not allowed. 
  • Those who don't respect the measures on hygiene and social distancing will be asked to leave the campus immediately. 
     

How will I know where to walk and sit on campus?

  • Please follow the instructions on posters and floor stickers. 
  • In (class)rooms:
    • You may only sit in designated spots. 
    • You will receive a fixed seat in case of frequent use (e.g. pratica).
  • Act responsibly towards others. 
  • Keep your distance from others: at least 1,5 m (wherever possible). 
  • Communicate clearly (and preferably non-verbal) to maintain distance. 
  • Turn your back towards each other, while crossing in the hallways or rooms. 
  • Make sure you arrive on time when you're expected on campus. Don't stick around before and after classes to avoid large gatherings. 
  • Are you early? Check if the classroom is already open for use, or wait outside, in the lobby or the cafetaria. 

ON CAMPUS FACILITIES

MAY I USE THE ELEVATOR? 

Elevator use is not recommeded.

  • Unless strictly necessary (e.g. due to disability, heavy cargo ...). Please note:
    • Only 1 person in the elevator at a time.
    • Preferably use your elbow to operate the buttons.
    • Wear a face mask.
  • Staircase doors remain open, provided there is no conflict with fire safety regulations.
  • Stair railings are cleaned and disinfected frequently.  
     

MAY I USE THE LOCKERS? 

Yes, when our new academic year 20-21 starts on Sep 21st lockers will be available again. 

  • Only single person lockers.
  • Keep your distance when you store or collect your materials. 
  • Disinfect the locker before and after use (AP will provide the necessary materials).
     

MAY I USE THE COPIER, PRINTER OR SCANNER?

Yes, these are operated contactless as much as possible.

  • Wear gloves or use your elbow.
  • Don't use sharp objects (e.g. pen, keys) to avoid damage to the touchscreen. 
  • Disinfect the appliances before and after use (AP will provide the necessary materials).
     

MAY I USE THE BICYCLE RACK OR GARAGE? 

Yes, these remain accessible. 

  • You must wear a mouth mask upon entry.
  • Bicycles may be placed next to each other. But be sure to keep your distance (min 1,5 m) when parking or retrieving your bike. 
     

ARE THE (MEDIA) LIBRARIES OPEN?

Yes, but for the time being only: 

  • To return or borrow materials. 
  • After registration and appointment by e-mail in advance. Check the procedure on Digitap.
  • On campus NOO, MEI, KA en KCA
     

Are borrowed materials placed in quarantine?

Yes, returned documents and materials are:

  • stored (in a separate zone) for at least 48 hours
  • disinfected immediately
     

ARE THE CAMPUS RESTAURANTS OPEN? 

  • The campus restaurants re-open at the start of the academic year (Monday September 21st, 2020).
  • You can only pay electronically, cash payments will not be accepted.
  • From now on, you can place an order and pay online in advance. Your meal will be available on the requested day at the (mobile) pick-up point of your choice. The number of customers per pick-up point is limited. This way, we make sure physical distancing is always guaranteed in the restaurants.
  • More details on our student intranet.

 

ARE THE STAFF RESTAURANTS OPEN? 

Yes, due to their smaller scale, these remain open for the time being. But only if the following guidelines are respected:

  • Leave seats in the staff canteens for (teaching) staff who do not have their own desk. Please eat at your own desk if you have one. 
  • Please respect the bubbles during lunch and coffee breaks. 
  • Clean the table before and after each use.
  • Bring your own food and drinks. 
  • Bring your own cutlery and tableware (e.g. glass, cup, cutlery, plate). If you use school items, make sure you rinse them before use and place them near the dishwasher after use. 
  • Keep your distance:
    • Leave at least 2 seats in between. 
    • Sit diagonally from each other instead off opposite (no tête-à-tête).
    • If needed, use divider screens.
       

WHAT IF I NEED TO HAVE A PERSONAL CONVERSATION? 

Several activities (e.g. front desk, enrolment of new students, consults ...) require face-to-face meetings. 

  • Keep your distance.
    • Wear a mouth mask.
    • Use a plexiscreen or face-shield.
  • Sit diagonally from each other instead off opposite (no tête-à-tête).
     

HOW IS MAIL PROCESSED? 

The risk for coronavirus contamination is minimal during mail processing. Follow this approach:

  • First, open all envelopes / parcels (with a letter opener, scissors ...)
  • Wash your hands. 
  • Handle the envelopes / parcels with one hand and remove the contents with your other hand.
  • Toss all packagings (in the paper waste).
  • Wash your hands again. 
  • Due to the travel time, it is not necessary to disinfect the mail contents. 
 

HYGIENE

DOES AP PROVIDE PROTECTIVE EQUIPMENT? 

Yes, for those (who need to be) present on campus, we provide: 

  • disinfecting hand sanitizer
  • mouth masks
  • gloves 

Unfortunately, our stock is rather limited, due to the big demand. So: 

  • Only use what you need.
  • Please don't take extra materials home with you. 
     

Must I clean my hands? 

  • Disinfect your hands upon entry on campus. We provide hand sanitizer at every entrance.
  • Wash your hands regularly. Preferably with running water and liquid soap. This is a must: 
    • after you have sneezed, coughed or blown your nose
    • before and after each toilet visit
    • before and after you eat something
    • before and after you remove your mouth mask or gloves
       

MUST i WEAR GLOVES? 

Wearing gloves sometimes gives a false sense of security. Therefore, this will not be generally required.

Gloves are mandatory

  • if you carry out cleaning activities
  • if you handle transferred materials, documents ...
  • if you use (lab)materials
  • if you use someone else's computer mouse, keyboard (ICT-intervention). 

Replace your gloves:

  • When they are no longer intact (e.g. rippings).
  • After max. 4 hours wear.
  • When starting a new tasks. 
  • Toss them in a closed-off trash can. They are collected via the residual waste. 
     

MUST I WEAR A MOUTH MASK?

Wearing a face mask (which covers your nose and mouth) prevents:

  • that others become exposed to the virus, should you yourself be sick
  • that you yourself become exposed to the virus, should others be sick


All educational levels, including higher education, start in pandemic code yellow (medium risk). This means you must wear a mask on campus, unless you remain in your seat AND you’re able to keep your distance (at least 1,5 m from others). 

In short:  

  • In hallways, common rooms and other public spaces  
    You must wear a mask at all times.   

  • In classrooms  
    You must wear a mask, unless you are sitting down and you can keep your distance.  

  • In eating areas (student restaurant, staff canteen,  …)  
    You may take off your mask to eat, but make sure you sit diagonally from one another and keep your distance.   

  • During meetings and group projects  
    You must wear a mask, unless you are sitting down and you can keep your distance.  Make sure you sit diagonally from another.  

  • During practical courses:
    You must wear a mask at all times. 

  • Lecturers who are teaching a theoretical course:  

    • You stand in front of the class or move around and cannot keep your distance? You must wear a mask.  

    • You stand in front of the class and you can keep your distance? You may wear a face shield.  

    • You stand in front of the class while the first row is empty and you can keep your distance? You must not wear a mask nor a face shield.  
       

How to put on a mouth mask?

  • First, wash your hands thoroughly. 
  • Make sure you only touch the ribbons or elastic ear loops. 
  • Never touch the inside of your mouth mask. 
  • Adjust the top of the mask by molding it to your nose.
  • Make sure there are no gaps along the sides.
  • Make sure your nose, mouth and chin are covered. 

How to wear a mouth mask?

  • Mask on? Make sure you don't touch it (nor the rest of your face). 
  • Mask out of place? Readjust it, but make sure you only touch it from the sides. 
  • Avoid putting it on and taking it off repeatedly. 
  • Replace your mouth mask: after 8 hours, after 4 hours of intensive use (e.g. talking) or even quicker when the mask is damp or dirty. 

How to remove a mouth mask?

  • Make sure you only touch the ribbons or elastic ear loops.
  • Wash your hands thoroughly after you have taken it off.
  • Taken your mask of shortly? (e.g. to drink) Place it in a clean space which can easily be cleaned or in a breathable bag. 

How to wash and store a mouth mask?

  • Place used mouth masks in a closed, fabric bag which you wash together with the mask. 
  • Clean your mouth mask after every single use. 
    • Wash it with some washing detergent and the rest of your laundry in the washing machine at 60° C.
    • Boil it in a cooking pot (which you only use for this purpose).
    • Hand wash? Iron your mask afterwards on a high temperature.
  • Wash your hands after you've handled a used / dirty mask.
  • Make sure your mouth mask is fully dry before re-using it. Preferably, provide at least two mouth masks, so you can alternate. 
  • Don't put your mouth mask in a fridge or freezer. The cold won't kill the virus, but you will be at risk of contaminating your food. 
  • Store clean or unused masks in a fixed and clean spot. 

 

How should I disinfect my work spot? 

We don't expect you to clean the entire classroom. Naturally, this is done by our cleaning crew. We only ask that you disinfect your work spot and/or materials BEFORE each use. This is only required for hard surfaces (e.g. table top, handles ...) 

  • Spray the surface you wish to use with disinfectant (70% Ethanol).
  • Use a single-use paper to spread the disinfectant over the entire surface, so it's fully wet. 
  • Leave the disinfectant to act. Wait until the fluid has evaporated, don't wipe the surface dry. 
  • Throw away the paper in a closed garbage can.  
     

MAY I STILL USE THE TOILET? 

Yes, off course. 

  • Wash your hands before and after each toilet visit. This helps avoid cross-contamination when touching door handles and other surfaces.
  • Keep your distance (min 1,5 m) in the toilet block. The number of people allowed inside = the number of sinks. 
  • Toilet occupied? Wait in the hallway and keep your distance.
  • Dry your hands with paper towels or a towel roll. Avoid single towels and hand dryers (these latter will be out of order).
  • Feel free to use disinfecting hand sanitizer after you have washed and dried your hands. 

What if you've run out of soap or paper? 

This might happen, since all of us are washing our hands (even more). We ask all of you to keep an eye out. All out? Report this to the front desk of your campus immediately. 
 

MAY I USE THE SHOWERS ON CAMPUS? 

Yes, when the new academic year 20-21 starts on Sep 21 2020 showers and changing rooms (individual and communal) will be available again. These will be cleaned frequently. 
 

WILL THERE BE EXTRA CLEANING ON CAMPUS? 

Our standard cleaning activities and procedures have been amplified.

  • Cleaning crews wear mouth masks and disposible nitrile gloves.
  • All smooth surfaces (e.g. tables, chairs, door handles ...) are disinfected with 70% ethanol.
  • Sanitary facilities (toilets, sinks) are cleaned and disinfected with belach (4%) frequently throughout the day.
  • All designated seats with fabric upholstery are vacuumed daily.
  • Computers that are shared by multiple people, get a cling film on the keyboard, which is replaced whenever there's a new user. 
  • Computer mouses are cleaned with alcohol wipes (70%).
  • All carpeting is cleaned and vacuumed daily. 

We do ask that you disinfect your work spot and/or materials after each use

EDUCATION AND EXAM ACTIVITIES

HOW WILL THE EXAMS (JUNE, AUG, SEP 2020) BE ORGANISED IN LIGHT OF PREVENTION?

Written and oral exams are organised digitally and from a distance, wherever possible. In some exceptional cases, examens will take place on campus. More details here.
 

MAY OFF-CAMPUS ACTIVITIES STILL TAKE PLACE?

Yes, but only if:

  • there is no conflict with legal guidelines
  • the necessary preventive measures can be upheld
     

May internship visits still take place? 

These are solely done digitally.
 

MAY I BRING MY OWN MATERIALS?

Yes, this mandatory. Materials may not be exchanged, so you must bring your own (e.g. writing utensils, calculator, headset, paper tissues ...)
 

MAY I USE THE EQUIPMENT ON CAMPUS?

During labs, students need to perform tests or measurements. This requires handling of materials and/or equipment.

  • Everyone wears disposible nitrile gloves.
  • Mouth masks may be replaced with face-shields.
  • Equipment is protected with cling film and cleaned thoroughly after each use (with 70% ethanol or disinfecting wipes).
     

WHAT IF I HAVE COMPUTER PROBLEMS? 

Each campus has its own helpdesk. Check the contact details on ICT-pedia.

  • At first, our helpdesk will try to help you out from a distance (e.g. by telephone, Microsoft Teams, take over your computer...)
  • No options left but a physical intervention? Then all parties involved wear: 
    • gloves during handling of the computer mouse or keyboard
    • a mouth mask 

EMERGENCY SITUATIONS

WHAT IF THERE'S A FIRE ALARM?

Then the circulation plan is dismissed:

  • Leave the building as soon as possible via the nearest (emergency) exit.
  • Wear a mouth mask.
  • Try to keep your distance during evacuation. 
     

WHAT IF SOMEONE REQUIRES FIRST AID?

During first aid interventions:

  • Keep your distance (min 1,5 m).
  • You may approach a victim if you wear nitril gloves and an FFP2-mask.
  • CPR trumps rescue breathing during reanimation. 

Do you have another question? 

  • First, check our general corona FAQ.

  • Can't find what you are looking for on this page either. Contact our prevention service: preventie.milieu@ap.be or 03 220 59 99.

  • Would you like to report a corona-related issue? Contact our AP-infoline: 03 220 59 99