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Residence permit

You are an international student who wants to study at AP? Great news! Bear in mind however that you need to apply for a residence permit. You need to follow a different procedure, depending on your country of residence.

Residence permit

International students who are staying in Belgium for more than three months, have to apply for a residence permit. If you don’t live in Antwerp you have to contact the local offices.

For students who live in Antwerp or the districts of Antwerp, there is a cooperation between AP Hogeschool and the Immigration office of Antwerp. You have to follow one of the three procedures:

  • Students form a neighbouring country (France, Germany, the Netherlands, Luxembourg)
  • Students from a EU/EEA country
  • Students from a non-EU/non-EEA country
     

    From a neighbouring country?

    Application

    This procedure can be followed by students who are officially registered as a resident in one of the neighbouring countries of Belgium and who are staying in Antwerp on a temporary basis. If you want to be registered as a resident in Belgium you have to follow the procedure for students from a EU/EER country.

    The following documents are required for the application:

    • A completed, signed information sheet
    • A copy of your valid ID card or passport
    • A copy of your study certificate issued by AP Hogeschool 

    Submit these documents at the student office of your campus. The student office will send the documents to the Immigration Office of Antwerp and start the procedure.

    When the documents are checked by the Immigration Office, the student office will make an appointment for you at student organization Gate15. At this appointment you will present your passport or ID-card and one passport size picture (size 3.5 x 4.5 – white background). You will receive a document ‘bijlage 33’ (annex 33). This document is valid until the 31st of October of the current academic year.

    Extension

    To extend your ‘bijlage 33’, you fill in an information sheet for extension. You submit this document together with a copy of your study certificate for the new academic year at the student office of your campus. When the documents are checked by the Immigration Office, the student office will make an appointment for you at Gate15. At this appointment you will present your old ‘bijlage 33’ and one passport size picture (size 3.5 x 4.5 – white background). You will receive a new document ‘bijlage 33’.

    Deregistration

    When you leave Belgium, you have to deregister as a resident of Antwerp. You can do this online on this website.
     

    From an EU/EEA country?

    Application

    The following documents are required for the application:

    • A completed, signed information sheet
    • A copy of your valid ID card or passport
    • A copy of your study certificate issued by AP Hogeschool
    • A proof of health insurance (copy of the European Health Insurance card)
    • A proof or declaration of sufficient financial means
      • Proof of subsidy, scholarship, financial guarantee
      • Declaration of honour indicating that you have sufficient financial means

    Submit these documents at the student office of your campus. The student office will send the documents to the Immigration Office of Antwerp and start the procedure. 

    When the documents are checked by the Immigration Office, the student office will make an appointment for you at Gate15. At this appointment you will present your passport or ID-card and 1 passport size picture (size 3.5 x 4.5 – white background). You will receive a temporary document called ‘Bijlage 8’ (annex 8). This document is proof of your application for registration as a resident of Antwerp.

    In the next four weeks the police will control your residence. If the local agent determines that you actually live at the specified address, he will send a confirmation to the Immigration Office. Next you can ask the student office of your campus to make a new appointment for you at Gate15 to collect your residence document. At this appointment you present your ID-card or passport and the temporary document ‘Bijlage 8’ that you received during the previous appointment. You will receive a new document ‘Bijlage 8’ (annex 8), which is your official residence document. You can also apply for an electronic residence card during this appointment (E-card, valid for 5 years). It is not obligatory, but you will need it to open a bank account or a health insurance in Belgium for example. To apply for an E-card, you submit 1 passport size picture and pay the costs. After two weeks you will receive a pin code and you can pick up your card. 

    Deregistration

    When you leave Belgium, you have to deregister as a resident of Antwerp. You can do this online on this website.
     

    Not from an EU/EEA country?

    Application

    The following documents are required for the application:

    • A completed, signed information sheet
    • A copy of your valid ID card or passport
    • A copy of your visa
    • A copy of your study certificate issued by AP Hogeschool
    • If you are holder of a B6 visa: proof of scholarship
    • If you are holder of a B7 visa: certification of student exchange

    Submit these documents at the student office of your campus. The student office will send the documents to the Immigration Office of Antwerp and start the procedure. 

    In the next four weeks the police will control your residence. If the local agent determines that you actually live at the specified address, he will send a confirmation to the Immigration Office. Next you can ask the student office at your campus to make an appointment for you at Gate15 to collect your residence document. At this appointment you present your passport and 2 passport size pictures (size 3.5 x 4.5 – white background). You also pay for the electronic residence card. You will receive a document ‘Bijlage 15’ (annex 15). This document is a temporary proof of your registration as a resident of Antwerp. After two weeks you will receive a pin code and you can pick up your card. Bring your passport, pin code and document ‘Bijlage 15’ with you. The residence card is often valid until the 31st of October from the current academic year. 

    Extension

    The following documents are required for an application for extension:

    • A completed, signed information sheet for extension
    • A copy of your valid ID card or passport
    • A copy of your study certificate issued by AP Hogeschool
    • A proof of sufficient financial means (e.g. a proof of scholarship, legalised proof of sponsorship (annex 32), proof of solvency)
    • Proof of a valid public or private health insurance for Belgium; a certificate of insurability (verklaring van lidmaatschap) of a Belgian health insurance provider
    • Exam results for the past academic year (individual report)
    • Your study results of last academic year. This document will be completed by the student administration.

    Submit these documents at the student office of your campus. The student office will send the documents to the Immigration Office of Antwerp and start the procedure.

    Your application has to be submitted at the Antwerp Immigration Office at least 15 days before the expiry date of the current residence card. A late application will automatically be declared inadmissible by the immigration services. A document of inadmissibility – annex 29 – will be sent to you by registered mail.

    If documents are missing, you get 15 days to submit the documents. If your application is not completed after 15 days, your application will be declared inadmissible. A document of inadmissibility – annex 29 – will be sent to you by registered mail.

    When the documents are checked by the Immigration Office, the student office will make an appointment for you at Gate15. At this appointment you will present your passport or ID-card and 1 passport size picture (size 3.5 x 4.5 – white background). You will have to pay for the extension of your card. 

    Deregistration

    When you leave Belgium, you have to deregister as a residence of Antwerp. You can do this online on this website.
     

    Contact information

    Department Contact E-mail
    Science and Technology - Ellermanstraat Lieze Rombauts lieze.rombauts@ap.be
    Science and Technology - Kronenburg Reception desk onthaal.kro@ap.be
    Management and Communication Astou Sene astou.sene@ap.be
    Health and Wellbeing Student administration studentenadministratie.gw@ap.be
    Education and Training Ilse Dierck ilse.dierck@ap.be